Last updated on: October 31, 2022
Data processing information (short version)
Our main data processing purposes:
· To register you with our DOBRA Impact Venture Studio for you to be able to use our services;
Your data subject rights: to obtain information about your stored personal data, the right to correct and transmit your data and, if necessary, to object to (when data is processed based on our legitimate interest or your consent), restrict the processing of, or deleting of, your personal data. You also have a right to submit a claim at the State Data Protection Inspectorate at firstname.lastname@example.org.
· use our Site, including when you provide information for participation in DOBRA Impact Venture Studio activities;
· contact us via e-mail/phone/etc.;
· provide us with your personal data in any other way (e.g. through customer support inquiries, feedback sharing, etc.).
2. INFORMATION WE COLLECT ABOUT YOU
Personal data is typically data that identifies an individual or relates to an identifiable individual. This includes information you provide to us, information which is collected about you automatically, and information obtained from third parties.
We collect several types of information from and about users of our Site (the “Personal Data”/ “Data”), which can be grouped together as follows:
· Identity Data includes your full name, social media account;
· Contact Data includes email address and mobile number;
· Technical Data includes internet protocol (IP) address, device info such as mobile device model, operating system, platform, browser type and version and other device settings.
We also may collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your Personal Data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your Personal Data so that it can directly or indirectly identify you, we treat the combined data as Personal Data which will be used in accordance with this privacy notice.
Our Site contains widgets and social media features, such as LinkedIn, Facebook, Instagram. You are the only person who decides if you would like to press this button and share your personal data. These widgets and features collect your IP address, the information about the page you are visiting during your use of the Site, and may set a cookie to enable the feature to function properly. Your interactions with these features are governed by the relevant privacy policies of such social media resources.
3. HOW WE USE INFORMATION COLLECTED ABOUT YOU
We will only use your Data when the law allows us to. Most commonly, we will use your Data on the following legal bases:
· Where we need to perform the contract, we are about to enter into or have entered into with you;
· Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
· Where we receive your explicit consent to process the relevant Data. You have the right to withdraw consent to marketing at any time by contacting us at email@example.com;
· Where we need to comply with a legal or regulatory obligation.
We have set out below a description of all the data processing purposes and which of the legal bases we rely on. We have also identified our legitimate interests where appropriate.
|To register you with DOBRA Impact Venture Studio||Identity / Contact||Performance of a contract with you|
|To administer and protect our business and the Site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)||Identity / Contact / Technical||Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise)|
|To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you||Identity /Technical||Your explicit cookie consent / Necessary for our legitimate interests (to study how customers use our services, to develop them, to grow our business and to inform our marketing strategy)|
|To use data analytics to improve our website, products/services, marketing, customer relationships and experiences||Technical||Your explicit cookie consent / Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)|
4. DISCLOSURE OF YOUR INFORMATION
We collect information globally and store that information within the EU. We use encryption and other strong security measures to protect data.
We may share your Data with certain third parties selected by us to help support our operations. These include, for example, hosting provider and the service providers that help us to analyze web traffic, send emails, and track customer support requests.
We may also disclose your Data when we believe we have your consent to do so, such as when you contact us for customer support and provide us with any information.
We may also disclose your Data when we have a good faith belief (i) we are required to do so by law, or in response to a subpoena, court order, or other legal mechanism, or (ii) it is necessary to: detect, prevent and address fraud and other illegal activity; to protect ourselves, you and others, including as part of investigations.
Finally, where permissible according to applicable law, we may use certain limited Data about you, such as your email address, to hash it and to share it with social network websites (such as Facebook, Google+, Twitter, Linkedin) to generate leads, drive traffic to our Site or otherwise promote it. These processing activities are based on our legitimate interest in undertaking marketing activities to offer you products that may be interesting to you.
Our Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. Please note that these websites and any services that may be accessible through them should have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services, such as contact and location data. Please check these policies before you submit any personal data to these websites or use these services.
Please note that you may, at any time, ask us to cease processing your Data for direct marketing purposes by sending an e-mail to firstname.lastname@example.org.
Cookies are small text files sent by website to your computer or mobile device that enable services and website features to function properly. Cookies make it easier for you to use our Site during future visits. They also allow us to monitor traffic and to personalize the content of our Site for you. Session-based cookies only last while your browser is open, and are automatically deleted when you close the browser. Persistent cookies last until you or your browser deletes them or until they expire.
Some of our cookies are necessary for certain uses of the Site. These cookies allow us to make our Site usable by enabling basic functions like page navigation and access to secure areas of the Site. The Site cannot function properly without these cookies.
We also use functional cookies and cookies from third parties for analysis and marketing purposes. Functional cookies enable certain parts of the Site to work properly and your user preferences to remain known. Analysis cookies, among other things, collect information on how visitors use our Site, the content and products that users view most frequently, and the effectiveness of our third party advertising. Cookies are either “session” cookies which are deleted when you end your browser session, or “persistent,” which remain until their deletion by you or the party who served the cookie.
We have implemented measures designed to secure your Data from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls.
The safety and security of your information also depends on you. We urge you to be careful about giving out information on the Site.
Our Site and Services are not directed to individuals under 16. We do not knowingly collect Data from children under 16. If we become aware that a child under 16 has provided us with Data, we will take steps to delete such information. If you become aware that a child has provided us with Data, please contact our support services.
8. YOUR DATA SUBJECT RIGHTS
To object to processing: You have the right to object to certain types of processing, including processing for direct marketing (i.e., if you no longer want to be contacted with potential opportunities).
To be informed: You have the right to be provided with clear, transparent, and easily understandable information about how we use your Personal Data and your rights.
Right of access: You have the right to obtain access to your Personal Data (if we are processing it), and certain other information about or privacy practices with respect to your Personal Data.
To rectification: You are entitled to have your information corrected if it is inaccurate or incomplete.
To erasure (“to be forgotten”): You have the right to request the deletion or removal of your Personal Data where there’s no compelling reason for us to keep using it. We will delete backup copies of that Personal data from our archives as soon as is practically possible, to the extent allowed by our other data retention obligations (e.g., to protect other data stored in the same backup archives, or meet other regulatory or legal requirements). As soon as those obligations have been fulfilled, we will permanently delete those archives as quickly as possible.
To restrict processing: You have rights to “block” or suppress further use of your Personal Data that we process. When processing is restricted, we can still store your Personal Data, but may not use it further.
To data portability: You have rights to obtain and refuse your Personal Data for your own purposes across different services.
To lodge a complaint: You have the right to lodge a complaint about the way we handle or process your Personal Data with your national data protection regulator. However, we hope you will contact us first, so we will try to address your complaint directly.
To withdraw consent: If you have given your consent to anything we do with your Personal Data, you have the right to withdraw your consent at any time. This includes your right to withdraw consent to us using your Personal Data for marketing purposes.
To exercise any of your rights specified above, please, contact us at email@example.com providing specific and detailed information regarding exercising of the relevant right.
We only retain your Personal Data for as long as is necessary for us to use your information as described above or to comply with our legal obligations and legitimate interests. For example, Identity / Contact data you provide during registration is stored until your registration is active. If registration is not active for 1 year, the Data is deleted.
Please be advised that this means that we may retain some of your Personal Data after you cease to use our Site. For instance, we may retain your data as necessary to meet our legal obligations, such as for tax and accounting purposes.
When determining the relevant period in which we retain or establish/revise periods for retaining Personal Data, we will take the following factors into account:
· our contractual obligations and rights in relation to the information involved;
· legal obligation(s) under applicable law to retain data for a certain period of time or with respect to pending or anticipated legal actions;
· our legitimate interest where we weigh your interest in controlling your Personal Data and against our lawful purpose in processing your Personal Data;
· statutes of limitations under applicable law(s);
· if you have made a request to have your Data deleted.
Otherwise, pursuant to GDPR, we will securely erase your Personal Data once there is no lawful basis or legal obligation to store or process it.
9. CONTACT US
We may provide additional information about our privacy practices at other points, for example, when we ask you to provide Data in connection with a particular Service, and where this will help us provide more relevant and timely information.
We reserve the right to make changes to our practices and this Policy at any time. If we change the way we handle your Data, we will update this Policy and notify you as appropriate.